Half Yard Productions Television Limited Privacy Statement

Half Yard Productions Television Limited Privacy Statement

Half Yard Productions Television Limited (“Half Yard Productioons/us/we”) is an independent television production company producing quality programming for a worldwide market.  

We are fully committed to compliance with the relevant data protection laws and regulations, including the General Data Protection Regulation (GDPR). This Privacy Statement relates to how we collect and use any personal information you provide to us, whether via application form, phone, text, recorded/on-screen, in person, email, online, in letters, contracts, invoices or other correspondence, which we will treat with the utmost confidentiality and with appropriate levels of security.

If you are aged 18 or under, please get permission from your parent/guardian before providing personal information to Half Yard Productions.  

What Personal Information do we collect and why?

Personal information can consist of information such as your name, email/postal addresses, telephone number or date of birth, and sometimes sensitive personal information (e.g. if you're sending in an application to be a contestant we may ask you for information specific to the type of programme such as information about your health). When we do this we will provide further information, including on the application form itself, as to why we are collecting your information, how we will use it and how long we will keep it on record.

We collect and process personal information for a number of reasons including operating and managing our business effectively and lawfully, as part of and in connection with our programmemaking and other activities, responding to queries from members of the public.

We may collect personal information from you in connection with you applying to and/or participating in one of our productions, if you apply for a job with us, or for some other reason. We may need to carry out identity checks and background checks about you if you are applying to participate in one of our productions or for a job with us. We may ask you to provide information about yourself for equality monitoring purposes.

If you visit our website, we may automatically collect certain information about you through the use of cookies, and this collection of information is subject to our cookies policy.

Our Legal Basis for processing your personal information

There are a number of lawful bases upon which Half Yard Productions may collect and process your personal information including the following:

  • If you have entered into a contract with us, we may need to use your information to fulfil our obligations to you;
  • If we are under a legal obligation;
  • If we have a Legitimate Interest in doing so (and only where our legitimate interests do not override your own legitimate rights and interests. This shall include for the purposes of determining the suitability and eligibility of applicants as contestants/contributors to our productions; the maintenance of records; and monitoring for equal opportunity purposes.

Alternatively we may seek your consent to collect, process and retain your personal information, this will be made clear where relevant, for example on application forms for our productions.  

Will my Personal Information be shared with third parties?

  • Your personal information is only seen by those who need it to enable them to do their jobs
  • Personal data may be shared within our group of companies (ProSieben), with relevant commissioners, broadcasters, affiliates, co-producers, financiers, distributors, sales agents, post-production houses, with our financial and legal and other professional advisors, with employees and contractors (including in connection with IT services, accountancy and payroll services), and with regulatory authorities (e.g. Ofcom) and government bodies, only as much as necessary to conduct our business.
  • Save for the above, we will not pass your personal information on to any third party without your agreement unless we believe that we should do so by law. 
  • Our parent company is based in Germany and certain other third parties outside the UK may need access to your information to carry out their work for us – where this is relevant to you we will tell you. 
  • We will ensure that these third parties, including those outside the European Economic Area, comply with the GDPR and this Privacy Statement and uphold Half Yard Productions’ standards as to the privacy of your personal information. 
  • Half Yard Productions is a US based company. When personal information is transferred to US, the company will ensure adequate safeguards are taken to ensure safety and security of the personal data and processing by a third party is in compliance with the company’s privacy policy. 
  • No information will be sold or shared for marketing purposes.

 

How Long Will Half Yard Productions Keep my Personal Information?

Financial information will be kept on file for a minimum of 6 years as this is a legal requirement. Other information will be kept on file only as long as necessary – this will include:

  • Applications to take part in a production will retained as long as is necessary for us to exploit the relevant programme in accordance with our legitimate interests and legal obligations or, if your application is unsuccessful, after 18 months.

 

Your Rights

You have a number of rights in respect of your personal information, and these rights include the right at any time to:

  • request that we provide you with access to your personal information held by us ;
  • request that we correct or delete personal information we hold about you;
  • object to our treatment of your personal information;
  • request that we provide your personal information to you in a portable format.  

This can be done by contacting us (see below) or by completing the relevant form on our website at URL xxxx.

Please note that most of the rights are not absolute and are limited to certain defined circumstances. Accordingly Half Yard Productions may not be able to comply with any such request.

If the basis of Half Yard Productions’ processing of your personal information is ‘consent’ then you have the right to withdraw your consent at any time.

Complaints can be lodged with the Information Commissioner at the address below should you not agree with Half Yard Productions’ use of your personal information.

Will Half Yard Productions Use My Personal Information to Contact Me?

Half Yard Productions may contact you

  • In response to any application form or notification of interest from you related to our productions; 
  • In relation to any other correspondence we receive from you, for example, your requesting further information on Half Yard Productions or any of its productions;

 

Will Half Yard Productions Use My Personal Information For Any Other Reason?

No, Half Yard Productions will use your information only for the purposes set out above and will not sell or share your information to third parties other than as set out above.

 

Contact Details

Half Yard Productions

If you have any questions or concerns about this Privacy State or how Half Yard Productions collects or uses your personal information please contact us:

For the attention of The Data Protection Officer

info@halfyardproductions.com

4922 Fairmont Ave

Bethesda, MD 20814

 

Further information and advice about data protection is available from:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Tel: +44 (0) 01625 545 745

www.ico.org.uk

 

Changes to this Privacy Statement 
Please note that this notice may be amended from time to time.

Half Yard Productions Television Limited

7 June 2018